Article I. Purpose

1.1 The name of the organization shall be Kshatriya Youth Association (hereinafter refereed to as K.Y.A.). The purpose of the organization is to conduct and organize activities by the youth in the Kshatriya community for purposes of promoting interaction between youth in the community as well as an understanding of the Kshatriya cultural.

Article II. Offices

2.1 The KYA may have such offices as the Board of Trustees may be require. The principal offices shall be located at 15 Rose Terrace, Cedar Grove in the County of Essex and the State of New Jersey.

Article III. Membership

3.1 Membership in the KYA shall include the following:

• Regular Members: These shall include persons between the ages of 13 and 25 of Kshatriya descendant, who were born and/or raised in the United States. Born and/or raised in the United States shall be defined as attending any level of education in the U.S. (e.g. elementary, high school, or college).

• Donor Members: These shall include any person contributing $25.00 - $499.00 per year.

• Honorary Members: These shall include persons nominated by the Board of Trustees of the KYA who have made a cultural, scientific, educational, charitable, social, humanitarian, or other contribution to the community.

• Organizational Members: These shall include any organization contributing $ 100 or more to the KYA

• Grand Benefactors: These shall include any individual contributing $500 or more per year to the KYA.

Article IV. Management of KYA

4.1 General Powers- The affairs of the KYA shall be managed by the following two bodies:

Board of Trustees - The Board of Trustees consists of up to 5 exceptional leaders from the Kshatriya community committed to supporting young people in the community. These individuals will occupy the position of President, VP, Treasurer, Secretary and one non-officer Trustee position.

Managing Committee - The Managing Committee consists of 6-9 exceptional individuals from the regular membership of the KYA. The 6-9 individual will occupy the positions of President, Vice President, Secretary and Treasurer as well as 2-5 non-officer committee members. One individual may occupy two position except the of position of President.

Trustees and Managing Committee members do not need to be a resident of the state of incorporation. A single individuals may hold positions on both governing bodies at the same time.

Section I
4.2 Board of Trustees

4.21 Board of Trustees - The Board of Trustees shall be responsible for setting of long term objectives. This shall include but not be limited to activities such as: constitutional and legal matters pertaining to KYA, buying and selling of real estate, borrowing of funds, as well as assisting and cooperating with the Managing Committee. Each trustee shall hold office until his or her resignation or removal.

4.22 Regular Meetings - The Board of Trustees shall hold periodic meetings as required to ensure the proper operations of the KYA.

4.23 Special Meetings - The President or any two trustees may call for special meetings of the Board of Trustees.

4.24 Notice of Meetings.- Notices shall be sent to each trustee, not less than 5 days prior to the regular meeting and not less than 3 days before the date of any special meeting. Such notice shall state the place, day and hour of the meeting. Notices of Special Meetings shall state the purpose or purposes for which the meeting is called.

4.25 Quorum- At least 3 of the trustees must be present at any meeting before business may be conducted. However, if a quorum is nor present, a majority of the Trustees present at the meeting may adjourn the meeting from time to time without further notice.

4.26 Voting . At all meetings the trustee may vote by a showing of hands or by saying of yeah or nee. Written ballots may be used for decisions where anonymity of trustees is required.

4.27 Disciplinary Action- The Board of Trustees may consider disciplinary action against any of its members for any impropriety or misconduct engaged in during the members tenure as a KYA Trustee. Three-fifths of the Trustees may suspend any of its member of impropriety, misconduct, or other reasons. Absence from three (3) consecutive meetings of the Board of Trustees will result in automatic removal from the Board of Trustees.

4.28 Vacancies- In the event of resignation or removal of any member of the Board of Trustee, the remaining members of the Trustees shall unanimously nominate an individual from among the membership to fill the vacancy.

Section II
4.3 Managing Committee

4.31 Managing Committee shall be responsible for day-to-day operations of the KYA. Positions will include President, Vice-President, Secretary, Treasurer and 2-5 representative Committee Members. Each with a 1 year term beginning on September 1st and ending on August 31st. 

President - The President shall be the principle officer of the KYA and shall supervise and control all day-to-day business and affairs of the KYA. The President shall preside at all meetings of the membership. He/she shall have all such powers as may be reasonable be construed as belonging to the Chief Executive of a non-profit corporation.

Vice President - The Vice President shall perform the duties of the President in the absence of the President or in the event of the President's inability or refusal to act.

Secretary - The secretary shall keep the minutes and records of the KYA in appropriate books, see that all notices are given in accordance with these By-Laws or as provided by law, keep a list of all members and their mailing address and, in general, perform all duties incidental to the office of Secretary and such other duties as may be assigned by the President or the Board of Trustees.

Treasurer- The Treasurer shall be responsible for all funds and securities collected and disbursed by the KYA in connection with KYA activities. He/She shall work with the Board of Trustee Treasurer to ensure financial accountability of the KYA. The Treasurer shall perform all the duties incidental to the office of Treasurer and other duties as may be assigned by the President or Board of Trustees.

4.32 Regular Meetings - The Managing Committee shall hold meetings on a regular basis that is required to properly carry-out the day-to-day functions of the KYA.

4.33 Special Meetings - The President and/or 3 or more Managing Committee members may call for a special meetings of the Managing Committee.

4.34 Notice of Meetings.- Notices of the meeting shall be sent, not less than 5 days prior to the regular meeting and not less than 3 days before the date of any special meeting. Such notice shall state the place, day and hour of the meeting. Notices of Special Meetings shall state the purpose or purposes for which the meeting is called.

4.35 Quorum- At least 3 of the Managing Committee members must be present at any meeting before business may be conducted. However, if a quorum is nor present, a majority of the members present at the meeting may adjourn the meeting from time to time without further notice.

4.36 Voting . At all meetings, voting will be conducted by a show of hands or by saying of yea or nee. If a Managing Committee member is unable to attend, his/her comments may be shared in writing. Any Managing Committee member may also vote by written proxy on a given agenda item.

4.37 Committee Nominations/Elections – New Managing Committee members may be nominated towards the end of a Committee’s term. The Secretary should receive nominations for next term’s Committee positions by July 31st of the preceding year. Confirmation of Nominees shall be called for at the August meeting of the members. In the event, more than one individual is nominated for a particular position, an election may be held using secret ballots.

4.38 Disciplinary Action- The Board of Trustees may consider disciplinary action against any of the Managing Committee members for any impropriety or misconduct engaged in during the members term as an officer. Three(3) of the Trustees may suspend any of its member of impropriety, misconduct, or other reasons. Absence from three (3) consecutive meetings of the Managing Committee will result in automatic removal from the Committee.

4.39 Vacancies- In the event of resignation or removal of any member of the Managing Committee, the remaining members shall nominate an individual from among the membership to fill the vacancy. Such individual shall serve for the remaining of the term, subject to the approval of the Board of Trustees.

Section III

4.4 Disputes between Managing Committee and Directors/Trustees- These shall be resolved by an majority vote at a joint meeting of all officers (President, VP, Treasurer & Secretary) of the two (2) governing bodies with each person casting one vote regardless of number or positions held by the person. The balloting shall be through secret ballots. In the event of a tie, the Board of Trustees President shall make the final decision.

4.5 Committee - The Board of Trustees may, by resolution of a majority of the Board, establish committees of two or more members to conduct the management of the KYA. Other committee shall be established consisting of members of the KYA, but not exercise the authority of the Board of Trustees in the management of the KYA. All committees shall function in accordance with the rules and procedures established by the Board of Trustees.

Article V Amendments

5.1 These By-Laws may be amended or repealed by an affirmative vote of at least 3 of the members of the Board of Trustees.

Article VI Dissolution

6.1 In the event of dissolution of the KYA, the Board of Trustees shall with the approval of the membership, after paying the just debt and expense of the KYA, distribute the assets to any of the organizations with like purposes or to organizations formed and operated exclusively for charitable, religious, literary, and educational purposes as shall, at that time qualify as exempt organizations under Section 501c(3) of the Internal Revenue Code of 1954. Any Such dissolution shall be accomplished pursuant to the laws of the State of New Jersey.